Searching for a venue for your upcoming event is a very tricky task. You may think you already found the right place after selecting from a slew of brochures and online showrooms, only to find out that it doesn’t meet your expectations once you do a site inspection. There are also venues that seem unappealing during your initial visit, but later reveal more amenities than you expected.
Finding the right venue for your event may take time and and effort, but there are actually ways in which you can save your energy on this particular task. It all boils down to knowing what you want in a venue-down to the most specific details.
Among the things to look at when searching for a venue are:
- Room flexibility.
When searching for a venue rental in Singapore, it is important that you know how flexible the room can be in terms of layout changes and partitions. The venue should be able to make smaller partitions to their rooms, so that each designated space can be utilized based on your intended activities.
Room flexibility also refers to the ways in which the venue can be arranged to accommodate the number of guests, their respective seating, and the other amenities to be set up for the event.
- Package inclusions.
What does the venue package cover? Some establishments offer the room only, plus the use of air conditioning units. These venues are cheaper, but you may end up spending more since you will be bringing in other services such as catering, tables and chairs, audio and video systems, and entertainers, to name a few.
On the other hand, you may be able to save more on venue rental in Singapore that already offers in-house catering and use of technical equipment. In these packages, the use of the venue is already free of charge, and all you may have to pay for is the food.
- Transportation options.
When it comes to transportation options, you will have to look for two things. First is the accessibility of the venue to the event’s target participants. If your guests will be arriving from abroad, then it would be better to do the event in a function room near the airport so that it will not be difficult for them to travel back to their places of origin afterwards.
On the other hand, you may also want to consider if the venue offers valet parking and transport services to specific destinations. While these are often not included in venue rentals, you may ask the establishment whether they offer such services so you know how much to add for venue rental payment.
- Other amenities.
When looking for venue rental in Singapore, you should also consider things such as free Wi-Fi and hospitality rooms. Free Wi-Fi is not always available even in the most luxurious venues, and this can be very useful to both you as an organizer and your guests. During the event, you can expect your guests to take photos of the resource speaker or the slides being presented and share these to their friends via social media, so having internet would be such great help.
Hospitality rooms meanwhile are areas where the guests can chill out and relax after a long and stressful day at the event.
- Payment options.
Lastly, when scouting for a venue, you must choose one that offers the most suitable payment plan for you. See how much should be paid in terms of cash and instalment basis, and if these should be paid in cash, via credit cards or online banking. Knowing your payment options allows you to plan your finances accordingly and not go short on the funds intended for other pending activities.